Job Opening: Office Aide at ECOWAS GIABA – Dakar, Senegal
The Economic Community of West African States (ECOWAS) is a regional group made up of fifteen West African nations. Established on 28 May 1975 through the Treaty of Lagos, its core mandate is to promote economic integration across the region.
GIABA, a specialized institution of ECOWAS, is seeking qualified candidates for the position below:
📌 Job Title: Office Aide
- Job Code: 20003312
- Location: Dakar, Senegal
- Institution: GIABA
- Grade: G1 / G2 / G3
- Duration: Permanent
- Directorate: Office of the Director General
- Reports To: Office Manager
🌍 Role Overview
The Office Aide will support the Office Manager in ensuring the efficient operation of the Office of the Director General. This includes document management, communication, and administrative support duties.
🛠️ Responsibilities
- Maintain and update the archiving system for the Director General’s Office.
- Log and record all incoming and outgoing mail, and scan documents for electronic archiving.
- Create and maintain both physical and digital filing systems for easy document retrieval.
- Ensure document traceability and assist in printing and binding materials.
- Support in file and document preparation for meetings and official engagements.
- Manage office supply inventory and place restock orders when needed.
- Attend to visitors and calls in the absence of the Office Manager, and relay messages promptly.
- Handle basic inquiries and assist with other clerical duties as assigned.
🎓 Required Qualifications & Experience
- Minimum of WAEC, A-LEVEL, WACS, BTEC or a related certificate, with practical training in administration.
- At least 1 year of relevant experience as an intern, office aide, or office assistant.
- Age: Applicants must be between 24 and 50 years (internal candidates are exempt from the age limit).
- Language: Must be fluent in one of the ECOWAS official languages (English, French, or Portuguese). A second ECOWAS language is an asset.
💰 Salary Structure
- G1: UA 17,147.29 (approx. $27,055.00)
- G2: UA 18,582.49 (approx. $29,319.45)
- G3: UA 23,895.00 (approx. $37,701.53)
📅 Application Deadline
29th January, 2025
📨 How to Apply
Interested and qualified candidates should email the following documents to: g3312oadg@giaba.org with the job title as the subject:
- Duly completed Job Application Form
- Curriculum Vitae (CV)
- Motivation Letter
📥 Download Application Form (DOCX)
📌 Additional Notes
- Only shortlisted candidates will be contacted for interviews.
- Recruitment is subject to ECOWAS Staff Rule Article 9.3 (2022 revision) regarding local staffing requirements.
- Staff in this category must reside in Senegal or within commuting distance of GIABA headquarters in Dakar.
- Assessment may involve a written test and/or competency-based interview.
